Missing Children Policy

1. Immediate Action

If a child is found missing:

• The area will be searched immediately by staff, volunteers, and responsible adults.
• One person will inform the ground security and local authorities if the child is not found within 10 minutes.
• Other children will be kept safe and supervised.

2. Communication

• Parents or guardians will be contacted right away.
• A clear description of the child (clothes, age, last seen location) will be shared with all staff and volunteers.
• The incident will be reported to the police if the child is not found quickly.

3. Search Procedure

• Nearby areas such as restrooms, tents, stands, and parking zones will be searched first.
• Entry and exit points will be monitored.
• All staff will stop their regular duties and assist in locating the child.

4. When the Child is Found

• The child’s safety will be confirmed.
• Parents or guardians will be immediately informed.
• The incident will be reviewed to prevent future issues.
• Emotional support will be given to the child if needed.

5. Prevention Measures

• Children must always be accompanied by a parent/guardian or assigned volunteer.
• Entry passes or ID tags will be provided to children during the event.
• Regular headcounts will be conducted by team managers or volunteers.
• Staff and volunteers will be trained on how to handle such situations.

6. Reporting and Documentation

• A written report will be prepared and kept on record.
• The incident will be discussed in the next committee meeting for better planning.

Our Commitment

We are committed to creating a safe and secure environment for all children. We request parents, guardians, and team staff to stay alert and follow our safety guidelines at all times.